RAPID INDEXING WITH ALFRESCO SHARE
Improve your organization’s efficiency in Alfresco with the Document Indexing Module
Distributed File Loading and Indexing
Eliminate the need to rely on centralized systems, especially in this current “decentralized office” panorama. Your electronic documents can be automatically put into easy-to-use indexing queues, regardless of how they are loaded into Alfresco.
Get More Value out of your Existing Systems
- No Specialized Hardware
- No Dedicated Workstations
- No Segmented Network
- No New System to Learn
- Use existing scanners and MFP's
- Thin Client for Access Anywhere
- Leverage existing infrastructure
- Uses existing Alfresco Share UI
Apply Metadata Properties Quickly and Easily
Rapid Indexing
See a preview of the document image on the same screen as the metadata fields. Enter the required data, hit save, and you are automatically taken to the next item in the queue. Documents are automatically renamed and filed into the appropriate place in the repository.
Flexible Indexing Queue Definition
Indexing queues can be defined based upon folder path, missing metadata attributes, or even templatized based upon the current user. The choice is yours.
Dynamic Sub-Folder Filtering
For those indexing queues defined based upon a folder location, users can add sub-folders and may filter the queue based upon those items automatically. No configuration changes required.
Amp Up the Tools in your Alfresco Toolbox
Index More than just Scanned Documents
Index documents loaded via FTP, IMAP, or even those manually loaded in bulk. You can also use your existing scanners and load directly into the Alfresco repository using the WebDAV protocol.
Create Custom Document Metadata
You likely already create your own data entry forms to tailor metadata to your business needs. You can re-use the same metadata form as you use for Editing Metadata, or create a different custom indexing form if desired.
Tailor Indexing Queues to your Business Needs
Point a queue at a specific folder to process all documents within a folder. Or within all of the nested sub-folders. Or pull documents from multiple folders into a single queue location. If you can define a query for it, you can configure it.
Perform Workflow Actions While Indexing
Automatically approve (or reject!) documents right as you index them. Turn a multi-step process into a single quick action.
personalized queues
Configure dynamically generated personalized queues based on the logged in user.
Right Size Solution
Gain efficiency with a solution priced right for the scale of your problem.
CATCH MISSING METADATA
Identify and quickly correct documents that are missing required metadata.
MULTIPLE TEAMS? No Problem
Works with multiple sites and multiple departments. Your documents are still secure.
Frequently asked questions
The Document Indexing Module is currently available for Alfresco Content Services 5.2.x through 6.2.x. If you are interested in support for ACS 7.x, please drop us a line and we can update you when support becomes available.
There is no limit, but the Document Indexing module is typically a good fit when there are 100’s or 1,000’s of documents that you are indexing on a daily basis. If you are looking at a high volume scanning use case, then we should talk about other tools in our toolbox such as Ephesoft Transact.
Yes. We offer email-based support Monday-Friday, 9am-5pm CT. If you have any issues with the module, please contact us – support@argondigital.com.
There really is no list – any scanner that can scan to a network folder will work. We leverage out-of-the-box Alfresco functionality to watch that folder and automatically ingest the documents into the appropriate indexing queue. If you are looking at a high-volume scanning use case, then we should talk about other tools in our toolbox such as Ephesoft Transact.
Once we have a license agreement in place you will be provided with both installation AMPs, as well as a sample AMP and configuration guide for setting up your indexing queues. Professional services are also available if desired for an additional fee.
The Document Indexing Module places no limitations on the types of file formats that may be processed. Anything that the Alfresco previewer you are using supports will be supported by the module.